** Event Planner**
****
New Job Summary
* DATE POSTED 6 hours ago
* Schedule Full-time
* Job Code 4883
* Employee Status Regular
* Grade G
* Requisition ID 92922
The Event Planner will plan and execute all major center events, such as conferences, workshops, seminars, and other center-related events. The Event Planner will consult with King Center leadership, faculty organizers and otherstakeholders to develop the overall plan for event logistics, including budgeting, registration and attendee tracking, presentation and materials support, and pre- and post-event evaluations. * Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.
* Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events such as: marketing, vendors, fan experience, ticket office, concessions, press and/or media.
* Responsible for budget planning and management, venue management and equipment and facilities management for specific events.
* Oversee development of registration strategy and logistics.
* Build and maintain relationships with internal and external partners.
* Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks.
* Research and provide recommendations for potential event locations, and evaluate alternatives.
* Investigate, document and report complaints regarding all aspects of events including customer service, crowd control and staff issues.
* May inspect event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations. Arrange for correction if issues are found.
* Communicate with visiting entities such as vendors, teams, coaches and officials for assigned events.
* Train and supervise junior event planners in proper execution and implementation of events.
* May oversee support staff, students, and contingent event staff.
* Experience with online and in-person events with online component is desirable
* Familiarity with Smartsheet, Mailchimp, other marketing platforms is desirable
* Proficient computer skills and demonstrated experience with office software and email applications.
* Demonstrated success in following through and completing routine tasks.
* Strong organizational skills and attention to detail.
* Strong verbal and written communication skills.
* Excellent customer service and interpersonal skills.
* Ability to prioritize and multi-task.
* Constantly perform desk-based computer tasks.
* Frequently sitting.
* Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
* Rarely twist/bend/stoop/squat, kneel/crawl.
* Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
* Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
* Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .
* **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
* **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources.
* **A healthier you.** Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
* **Discovery and fun.** Stroll through historic sculptures, trails, and museums.
* **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more!
**Hiring process**
**Advancing Education**
Through rigorous research, model training programs and partnerships with educators worldwide, Stanford is pursuing equitable, accessible and effective learning for all.
I love that Stanford is supportive of learning, and as an education institution, that pursuit of knowledge extends to staff members through professional development, wellness, financial planning and staff affinity groups.
Nora Cata
School of Engineering
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