Job Description

Job Description

Job Description

We are seeking an Executive Assistant to join our team in Miami Beach, Florida. This role primarily involves managing executives' schedules, coordinating meetings, and handling correspondence. The Executive Assistant will also be tasked with assisting with real estate transactions, conducting research for business development and marketing, and liaising with various stakeholders.

Responsibilities:

• Manage and maintain executives' schedules, including setting appointments and arranging travel plans.
• Coordinate and prepare agendas for meetings, handle note-taking and distribute minutes.
• Handle incoming and outgoing correspondence, emails, and phone calls on behalf of executives.
• Prepare and edit documents, presentations, and reports as necessary.
• Assist with real estate transactions, including managing files and tracking deadlines.
• Conduct research and compile data to support business development and marketing efforts.
• Liaise with clients, vendors, and internal teams to facilitate efficient communication.
• Use various tools and software such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, and Correspondence to perform duties effectively.
• Manage executive personal tasks as required.• Proficiency in ADP - Financial Services for managing and tracking financial data
• Experience with Cisco Webex Meetings for facilitating remote meetings and conferences
• Familiarity with Concur for handling travel and expense management
• Proficient in CRM for managing customer relationships and interactions
• Experience with Kronos Timekeeping System for tracking employee hours
• Knowledge of About Time for project management and resource allocation
• Strong Calendar Management skills to organize and schedule appointments
• Excellent Communication skills for effective interaction with team members and clients
• Experience in conducting and managing Conference Calls
• Ability to handle Correspondence, including emails, letters, and reports.

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